Who we are

Our website address is: https://educationdefenders.net.

1. Purpose

The purpose of this policy is to ensure the protection of personal information collected and managed by EDN. This policy is designed to align with relevant privacy laws and regulations to safeguard the trust of our stakeholders by clearly defining how personal data is collected, used, and protected.

2. Scope

This policy applies to all board members, staff, volunteers, donors, partners, and individuals who interact with EDN. It covers all personal information collected, including names, contact details, payment data, and any other information that could identify an individual.

3. Policy Statement

EDN is committed to protecting the privacy and confidentiality of all personal information it collects and processes. Personal information will only be collected for specific purposes, used responsibly, and shared in compliance with this policy. Unauthorized disclosure, misuse, or negligence in handling personal data is strictly prohibited.

4. Procedures

• Collection of Information: Personal information will only be collected with the individual’s consent and for purposes directly related to EDN’s operations.
• Data collected includes, but is not limited to, names, email addresses, phone numbers, payment details, and preferences shared via surveys or forms.
• Use of Information: Personal information will be used to process donations, manage communication, deliver services, and improve program delivery.
• Data will not be used for purposes outside the individual’s consent without prior approval.
• Storage and Security: All personal data will be stored securely using encryption and access controls.
• Physical documents containing personal information will be stored in locked cabinets and disposed of using secure methods.
• Breach Response: Any suspected or actual data breach must be reported to the Board Chair or designated Privacy Officer immediately.
• A formal investigation will be conducted, and affected individuals will be notified as per legal requirements.

5. Roles and Responsibilities

• Board Chair: Ensures the enforcement of the Privacy Policy and oversees any reported breaches.
• Privacy Officer: Monitors compliance, manages data protection measures, and acts as the point of contact for privacy concerns.
• Board Members, Staff, and Volunteers: Responsible for adhering to this policy and protecting personal information during and after their association with EDN.

6. Compliance and Monitoring

• Compliance with the Privacy Policy will be monitored by the Governance Committee.
• Non-compliance or breaches of this policy will result in disciplinary action, including removal from the organization or legal recourse if applicable.

7. Review and Revision

This policy will be reviewed annually by the Governance Committee and updated as needed to reflect changes in relevant privacy laws, organizational practices, or stakeholder expectations.

8. Related Documents

• Confidentiality Policy
• Code of Conduct Policy
• Conflict of Interest Policy

9. Approval and Effective Date

Approved by the Board and effective from May 2023.